Shay Beamon

Prestige Maintenance US

Accounting Assistant - January 2005 - Present

• Job duties include- Processes weekly credit card activity working directly with management for approval for over 80 card holders. Process accounts payable invoices. Quality Control reporting. Generating quarterly reports for accounts directly with management in 30 states. Maintain fleet information, annual license plate renewals and general up-keep for expensing. Provides additional support with key knowledge of Excel to support internal & external projects. Maintains company cell phone portfolio for over 500 subscribers. Generates reports for new & closed accounts. Supports development in accounting process to insure accuracy and timeliness. Coordinates with management on annual audits and maintains reporting for end of the month processes.

Robert Half International

Consultant - January 2003 - January 2005

• Under the Salaried Professional Services Division, Property
• Coordinator in a Real-estate foreclosure business environment. Job duties include- process authorization report daily; process new broker price opinion orders, document & distribute incoming broker price opinion orders, manage properties in 14 states, including sending out start up letters; for new properties to brokers & mi pool companies, property condition certificate follow-up & processing, place broker price opinion orders & follow-up & place 3rd opinion orders when needed; authorize initial start up repairs to properties; extensive contact with brokers via phone, email & fax.

Administrative Assistant - January 2001 - January 2003

• Collective job duties include all correspondence utilizing Microsoft 2000 package; creating and updating spreadsheets in EXCEL. Keeping departmental payroll and personnel records updated. Arranging meetings and coordinating travel arrangements. Typing Bids and Proposals via WP 6.1. Able to manipulate documentation in Power Point. Creating forms and memos in Microsoft Word, creating and updating file records. Compiled minutes of corporate meetings into concurring reports. Worked on implementation of marketing strategies via software tools and Internet access. Answering all incoming telephone calls.
• Receptionist. Interacting with staff and clients in an organizational setting. Answering all incoming telephone calls and communicate messages on a high or low priority. Maintained voice mail system. Maintaining and distributing all incoming and outgoing fax transmittals. Maintaining all office and fabric supply needs in a fashion design atmosphere. Coordinating offices' administrative activities for staff and clients. Maintaining and updating all file records.

Vinson & Associates

Administrative Assistant - January 1994 - January 2001

• Collective job duties include all correspondence on PC/Mac versions; Microsoft 2000 package; creating and updating spreadsheets using EXCEL. Keeping departmental payroll and personnel records updated. Arranging meetings via calendar book or GroupWise E-Mail, for departmental managers plus coordinate all travel. Departmental AP/AR, bank transfer of funds, and balancing accounts. Able to manipulate documentation in Power Point. Creating forms and memos in Microsoft Word, creating and updating file records. Answering all incoming telephone calls and messaging.
• Insurance Administrator. All inner-company, Broker, and client correspondence electronically utilizing Outlook e-mail, creating and updating spreadsheets via EXCEL and Lotus123. Preparing Proposals via WP 6.1, Microsoft Word, and Internet. Utilize Power Point when applicable. Creating forms, file records, and memos in Microsoft Word. Working knowledge of Insurance Underwriting Guidelines as it effected sales. Implementation of sold group insurance coverage following state guidelines. Departmental AP/AR, coordinate travel arrangements, answering all incoming calls, and managed voice mail system.

City of Corpus Christi Police Department

Administrative Assistant - January 1989 - January 1994

• Job duties included creating and updating file records, all correspondence via Microsoft Word. Creating and updating spreadsheets via EXCEL. Maintaining departmental payroll and personnel records updated. Coordinate executive travel arrangements. Coordinate meetings and compile minutes into concurring reports. Departmental AP/AR, answering all incoming calls.