Charlotte McGee

*Promoted from Project Administrator to C.E.O. Assistant within 6 months of hire.
*Provide executive office with administrative support including assistance with organizing of heavy calendaring and travel, drafting memos and correspondence, and creation of files and filing systems.
*Manage complex C.E.O. calendar by planning for meetings, conference calls, videoconferences, and various appointments while keeping business priorities in mind.
*Prepare multiple expense reports for C.E.O.
*Handle domestic and international travel needs including preparing itineraries, creating hotel reservations, ground transportation arrangements and any other needs.
*Participate in the development of orchestrating, planning, and executing corporate events and internal company events.

*Prepared all monthly American Institute of Architect billing forms per project and complete package as required by owner and company policy and ensuring compliance with accounting deadlines.
*Reviewed, processed and paid subcontract and general condition invoices on a weekly basis and making sure all insurance requirements are received and updated using Master Builder.
*Consistently communicated with subcontractors, suppliers, project managers and project coordinators in a professional and positive manner.
*Responsible for full cycle Accounts Payable process for multiple projects.
*Maintained confidentially of company data, information and records.
*Reviewed, recorded, and filed preliminary notices from subcontractors and suppliers for each subcontractor billing.

*Daily decisive prioritization of workload to meet various unprompted weekly/monthly deadlines.
*Executed both written and verbal correspondence in professional, courteous and extremely precise manner in accordance with appropriate specifics of both numerical and grammatical accuracy.
*Supervised and maintained schedules, appointments, and meetings via in-office calendar charge.
*Accountable for typing, filing, and maintaining essential invoices and pricing documentation and entering information in Timberline Software

*Exhibited interpersonal communication skills by greeting guests and maintaining a high level of customer service for corporate events and parties.
*Responsible for event staffing, scheduling and provision and upkeep of event supplies, in addition to broad research of cost-effective venues and equipment.
*Sustained information on computer database, effectively categorizing event documentation.
*Organized and compiled lists for team competitions, including administering responsibilities to my staff for different tracks/events.
*Consistently communicated with group contact to keep Banquet Events Order updated, which included meal selection, amount of people, time, date, and explanation of package.

*Supervision and maintenance of schedules, appointments, and meetings via in-office calendar charge.
*Assisted with budget, inventory supplies, and billing.
*Composed, edited, and prepared a variety of correspondence utilizing Microsoft Office.
*Entrusted to maintain and process confidential employee records such as salary changes, vacation/absenteeism requests, and performance appraisals.
*Analyzed accuracy of expense reports and timesheets.
*Logged all incoming and outgoing documents and allocated mail for distribution.

*Implemented various methods to assist students with stimulating learning environment to enhance students' attention grades K thru 12.
*Supervised and instructed students with daily classroom assignments.
*Encouraged students with a positive learning atmosphere.
*Demonstrated excellent classroom management skills.

*Communication skills applied to respond to customer concerns in a responsible, timely, and professional manner.
*Responsible for recruiting, training, and development of new employees.
*Safely managed operations containing a highly technical computer and mechanical system.
*Provided leadership and direction to colleagues and employees.

Bachelor of Arts - English